Create genuine connections virtually with Live Rooms and Events in your Community.
In this article:
- What are live rooms?
- Start a live room
- How to end a live room
- Disable your live room
- What should I do in the meetups?
- Create a meetup
- Setting a default access group
- What is the resolution of the live room recordings?
- How do I remind people about a meetup?
What are live rooms?
Live Rooms are designed to help you and your Community connect in real-time.
The following tools are available in a Live Room:
- Record your session
- Screenshare
- Start breakout groups
- Ask people to turn on their video
- Chat in-line
- Send emojis
Start a live room
To open your Community Live Room:
- Open the Products tab from your Dashboard.
- Select Community from the sidebar.
- Click Go to Community.
- Open Meetups from the top menu.
- Click Live Room to start a live room.
- Optional: Notify your Community members that you are live, or click Don't Notify.
- Optional: Click Start Recording to begin your Live Room session, or exit out of the recording notification to ignore it.
How to end a live room
There is no “end” button for the Live Room. Everyone will simply click out of the room. If you would like to remove everyone from the Live Room when the meeting is over, you can navigate to “people”, then click on the three dots … and select Remove All to remove everyone from the room:
Disable your live room
Disable your Live Room to only allow your Community members to join when you start a Live Room.
To turn off your Live Room:
- Open your Community Settings.
- Select Customization.
- Then, toggle off Live Room is always open to join:
What should I do in a meetup?
There are many ways to engage your member community with meetups.
The following are example activities to connect with your community during a meetup:
- Complete the current challenge together
- Q&A session
- Mastermind sessions
- Guest speaker
- Feedback circle
Create a meetup
To create a Meetup:
- Open the Products tab from your Dashboard.
- Select Community from the sidebar.
- Click Go to Community.
- Click the "+" icon in the upper-right corner.
- Click Meetup:
- Complete your Meetup details in the prompt.
- Enter the event link for the virtual Meetup in the "Location" field, or use a Live Room by clicking the "Use Live Room" button.
- Then, click Save to keep and apply your changes.
You can also add a Meetup on the web using the "settings menu":
- Click the Settings icon in the top-right corner of the left panel.
- Click Meetups - Create new meetup.
- Fill in the info giving a description of what you will be doing. Enter the event link for the virtual Meetup in the "Location/ Meeting link", or you can use our Live Room by clicking the "Use Live Room" tab and choosing between the default Live Room or a Private Room.
- Then, click Save.
How do I keep my live room safe and/or private?
When you create a new Meetup, click the Use Live Room button to choose if you want to use your default Live Room for the Meetup or create a Private Room by clicking the Create Private Room button in the pop-up modal:
Your default Live Room will be accessible to all members of your Community, whereas a Private Room will only be accessible to the Access Group members who are invited to your Meetup.
You also have the ability to lock your room so you can moderate who can join:
- In the Live Room, click the gear icon to open Settings in the top-right corner of the live room.
- In the sidebar of the settings, click Room.
- Toggle on/off the Locked room button to lock or unlock your room:
Can I share my screen/use breakout rooms/record the meetup?
Yes! You can do all of those with the admin controls. Meetings in both the default Live Room and your Private Rooms can be recorded.
How do I record the live room?
- Click the record button to begin recording.
- Once the meeting is over, click on the record button again to stop recording:
Shorter recordings will appear in your Meetups page in less than 5 minutes. Wait up to 30 minutes for longer recordings.
The recording is currently only supported on a desktop or laptop using the Chrome and Chromium browsers. It is not available on mobile devices and Safari.
Where can I find the live room recordings?
Your recordings can be viewed in the Meetups tab.
How can I control access to my live room recording?
Determine the Access Group that can view your Live Room recording:
- Open the Products tab from your Dashboard.
- Select Community from the sidebar.
- Click Go to Community.
- Open Meetups from the top menu.
- Select the pencil icon next to your Live Room recording date and time indicator.
- Then, select the Access Group that can view your Live Room recording.
- Click Save to keep and apply your changes:
Setting a default Access Group
You can set a default Access Group, which means the members of that Access Group will automatically get access to your recordings. If you need to change the Access Group, you can do so after the recording is published.
We recommend setting the default Access Group as the most general group.
- Select the pencil icon next to your Live Room recording date and time indicator.
- Then, select “set a default access group” and select which Access Group. If you do not select one, one will be automatically selected.
- The page will save automatically.
What is the resolution of the live room recordings?
The resolution of the Live Room recordings is 720p.
How do I remind people about a meetup?
When a new Meetup is created inside a Circle, it will be announced via both an in-app notification and a push (i.e. mobile pop-up) notification to the members of the Circle it was created in.
Circle members who RSVP for the Meetup will receive the following reminders:
- Email notification 3 days in advance
- Push notification 1 hour in advance
- Email notification when the Meetup starts
Circle members who don't RSVP for the Meetup will receive the following reminders:
- In-app, push, and email notifications 3 days in advance
- Email notification 1 day in advance
- In-app, push, and email notifications when the Meetup starts
We recommend posting a countdown on your social platforms as well.
And that’s how you can host Live Rooms and Events in your Community! Please vote below and let us know if you found this article helpful. We value your feedback. Thanks for being the best part of Kajabi!
