Coaching

How to Integrate Multiple 3rd Party Calendars with the Kajabi Scheduler

Learn how to integrate multiple 3rd Party Calendars with the Kajabi Scheduler to help eliminate Coaching scheduling conflicts.

In this article:

Introducing Multi Calendar Integration

With Kajabi, you can now select which calendars within your integrated 3rd party Calendar tools, such as Google Calendar, Microsoft Outlook, or Microsoft Office 365, you wish to merge with your Coaching availability calendar.

This means if you have separate calendars created within the 3rd party calendar tool, such as a work calendar and a personal calendar, you can choose to include the personal calendar in the Kajabi calendar integration.

This ensures that any Coaching Sessions that are booked by a Coaching client will not interfere with any other events you may already have on your calendar.

Warning:
When you add a 3rd party calendar integration, previously scheduled sessions will not be added to your 3rd party calendar. If you've not yet launched your Coaching Program, set up your calendar integrations first to avoid this issue. If you already have sessions scheduled, you'll need to manually check for and fix any double bookings that occur after integrating calendars. 
Note:
Kajabi Scheduler only allows booking up to 3 months in advance.

Integrating 3rd Party Calendars

In order to integrate multiple Google Calendars with Kajabi, you must integrate your first Google Calendar with Kajabi. 

Integrating Google Calendar

  • From the Kajabi Dashboard, navigate to Products.
  • Select Coaching.
  • In Coaching, select Settings. 
  • Press the Sign in with Google option in the Google Calendar option.
  • Choose the Google account you wish to connect.
  • Press Allow granting Kajabi permission to integrate with your Google calendar:

In order to integrate multiple Microsoft Outlook calendars with Kajabi, you must first integrate Microsoft Outlook with Kajabi.

Integrating Microsoft Outlook

Step 1. Generate an app-password for Microsoft Outlook

First, you will need to generate an app-password to use specifically for integrating Microsoft through third party integrations:

  • Log into your Microsoft account and select My Microsoft account.
  • Then, click Security from the top blue panel.
  • Select Advanced security options.
  • Click Turn on for Two-step verification.
  • Follow the on-screen instructions to setup Two-step verification.
  • After completing your Two-step verification setup, a new section will appear called App passwords.
  • Click Create a new app password.

A new app-password will be generated for you. Use your newly created app-password to authenticate your account instead of your original Microsoft password.

Step 2. Log into Microsoft through Kajabi

  • From the Kajabi Dashboard, navigate to Products.
  • Select Coaching.
  • In Coaching, select Settings. 
  • Press the Sign in with Microsoft button next to the Microsoft Outlook selection.
  • Log into your Microsoft Outlook account by using your Microsoft Outlook app-password.
  • Press the Login button to complete the integration:

In order to integrate multiple Microsoft Office 365 calendars with Kajabi, you must first integrate Microsoft Office 365 with Kajabi.

Integrating Microsoft Office 365

How to integrate Microsoft Office 365:

  • From the Kajabi Dashboard, navigate to Products.
  • Select Coaching.
  • In Coaching, select Settings. 
  • Press the Sign in with Microsoft button next to the Microsoft Office 365 selection.
  • Enter the email address for the Office 365 account you wish to connect.
  • Press the Continue button to finish the login process with Microsoft Office 365:

How to Integrate Multiple Calendars

Once you have integrated a 3rd Party Calendar tool, you can now add any extra calendars you have set up within the 3rd Party Calendar tool.

To do so:

  • From the Kajabi Dashboard, navigate to Products.
  • Select Coaching.
  • In Coaching, select Settings. 
  • Select which Calendars you want to be included in your Kajabi Scheduler.
    Note: Only calendars with "full write" permissions will be available to select. 
  • Click Save to save your settings:

Tip:
Link to another Google Calendar by sharing your calendar. Learn to share your Google Calendar. Want a separate “coaching” calendar to capture your scheduled coaching events? Learn to create a new Google Calendar.

Reconnecting your calendar

If your login credentials have changed for your third-party calendar, you will need to re-authorize your integration. Kajabi will notify you by email and in your Coaching Settings if you need to reconnect your calendar to Kajabi.

If you do not reconnect your calendar, your events will not sync properly. 

To reconnect your calendar:

  • From the Kajabi Dashboard, navigate to Products.
  • Select Coaching.
  • In Coaching, select Settings.
  • Locate the calendar that requires reconnecting.
  • Click Reconnect.
  • Enter your login credentials for your account to authorize the reconnection:

Note:
Be sure to keep your connected calendar aligned with the availability set in your Coaching Settings. If your settings show availability from 9 AM - 5 PM on weekdays, then you add a "working" or "coaching" event on your connected calendar from 9 AM - 5 PM on weekdays your coaching clients will be unable to schedule coaching sessions during your "working" or "coaching" event. Adding an event during your set availability will make it appear as though your time slots have been booked.

And that’s how to integrate multiple 3rd Party Calendars with the Kajabi Scheduler! Please vote below and let us know if you found this article helpful. We value your feedback. Thanks for being the best part of Kajabi!

Was this helpful?